MCMGA Board Minutes for July 25th, 2023

Present: Lorna Schilling (President), Cynthia Chase (Vice President) Marcia MacIntyre (Programs and Speakers), Rich Becker (OMGA Chapter Representative, IE Plant Sale), Susan Marcus (Acting Treasurer), Mike Rutherford (Administrator G-Suite and Historian), Linda Goldser (Director Demonstration Garden), Carole Hardy (eNews Chapter, Alternative OMGA Rep.), Jack Lazareck, Lisa Kirby, John *Jordan, Margaret Coholon, Angela Myatt (Secretary)

*Approval of May Minutes
Mike Rutherford moved to approve the Minutes, Rich Becker seconded the motion. Angela Myatt abstained as she was absent for May meeting). Minutes were passed.

Treasurers Report
Susan reported there was nothing notable to report. All the information is on Google Docs.

Demo Garden Update and Open Garden
There was discussion on how best to publicize the Open Garden on August 12th. Flyers are in English and Spanish and will also have a QR code. Three District commissioners have been sent flyers. There will be water but no food. More volunteers are needed.

Linda reported a heavy harvest of berries which will be donated to food pantries. Watering is needed to supplement existing irrigation.

Cynthia noted that the Harvest Fest on September 23rd was a Chapter event and asked for suggestions for a co-chair for the event.

There was discussion about creating an Events Committee. Carole will ask in the next Chapter eNews if anyone is interested.

IE Sale Review
There was a meeting this morning on the IE Plant Sale. The report to the Board is not ready yet. There was discussion about changing the date of the event for 2024 in order to attract more volunteers. It was decided the *committee needs to decide such changes, not the Board. Cynthia suggested an ongoing discussion immediately following the meeting. The first planning meeting will be in September.

Zoom Account Plan
Marcia explained that the existing meeting Zoom account will stay but the Zoom account for webinars will no longer be funded by OSU, after the end of the year. Support from Marcia and Lisa for webinars will continue but funding will not.  Discussion followed on alternative platforms to Zoom e.g. Google. Rich will see what OMGA uses. Carol will help with related budget issues. The meeting closed at 8.05pm